Work at SIM

‍Organizational Overview

Since 1893, SIM Canada has been skillfully serving in development and discipleship, bringing the good news of Jesus Christ. We are dependent on God | Diverse | Disciples who make disciples | Church-centred | Compassionate | Community Focused. Our commitment remains going to the hardest-to-reach places.

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Position Overview:

We’re searching for a full-time Executive Assistant (EA) to provide high-level administrative support to the Executive Director. The role involves performing various administrative tasks to ensure efficient operations from the Executive Director's desk. Part of the EA’s duties includes being the first point of contact, via phone or in person, for the building.

Job Responsibilities:

• Calendar Management: Maintain and manage the Executive Director’s calendar, including scheduling meetings, appointments and travel arrangements.

• Communications: Screen and respond to phone calls, emails and other correspondence on behalf of the Executive Director when appropriate. Draft and edit communications when required.

• Administrative Tasks: Perform general administrative duties for the Executive Director when required. This includes, but is not limited to, filing, copying, scanning, and other clerical functions as needed.

• Travel Arrangements: Arrange detailed travel plans, itineraries, and compile documents required for travel.

• Confidentiality: Handle sensitive information with the highest level of discretion and confidentiality.

• Liaison: Act as a liaison between the Executive Director and other SIM Canada Administration Team, Members and external partners.

• Front Desk/Reception: Along with high-level administrative support to the Executive Director, the Executive Assistant performs the following duties to ensure the front desk is a welcoming reception for visitors to the office building. These duties include:
  
  • Answering phones and operating the switchboard, routing calls to specific people/organizations, and taking and relaying messages accordingly.
  • Greet visitors warmly and call the person(s) waiting for the visitor so they can greet them and take them to their meeting room.
  • Have visitors sign in and give them a visitor’s badge.
  • Collect and distribute mail and parcels.

• Other Duties: Perform other tasks/duties as identified by the Executive Director.

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Qualifications:

• Your belief and practice are consistent with a life that showcases the saving and transforming work of Jesus Christ.
• Agreement with SIM Canada’s Statement of Faith and Values.
• Variable education in the related fields, and or coupled with proven related experience.
• Appreciate and have a passion for global missions.
• Minimum two years of experience as a support staff in an office or para church environment
• Self-motivated professional with good communication and interpersonal skills, who can collaborate well with various departments
• Good proficiency and experience with Microsoft 365 (Word, Excel, PowerPoint, Teams, Outlook, calendar), Zoom, Adobe, Calendar Managing Apps like Tripit
• Strong organizational and time management skills
• Be able to prioritize and work on several tasks at the same time
• Problem-solving and critical thinking skills
• Strong attention to detail and problem-solving abilities
• Willing to take initiative
• Can work with distractions and disruptions
• Must have administration or executive assistant experience

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How to Apply, Work Location, & Logistics

Apply by sending your resume to canada.info@sim.org, with attention to HR Personnel. We regret that we are unable to acknowledge every application. If you are selected for an interview, we will contact you as soon as possible.

• SIM Canada National Office – 10 Huntingdale Blvd., Scarborough, ON
• Full-time in-person position, 5 days (Mon-Fri) 8:30 am – 4:45 pm
• Pay scale is $21.50 - $23.50 per hour

All Members of the National Office are expected to be involved in the following:

• Attend Daily Prayer Chapels (8:30AM – 9:00 AM)
• Participate on staff Committees as needed

SIM Mission Statement:

Convinced that no one should live and die without hearing God's good news, we believe that He has called us to make disciples of the Lord Jesus Christ in communities where he is least known.

Therefore, compelled by God's great love and empowered by the Holy Spirit…

• We cross barriers to proclaim the crucified and risen Christ, expressing His love and compassion among those who live and die without Him,
• We make disciples who will trust and obey Jesus and become part of Christ-centered churches,
• We work together with churches to fulfill God’s mission across cultures, locally and globally,
• We facilitate the participation in cross-cultural ministry of those whom God is calling.

SIM Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Requests for accommodation can be made at any stage of the recruitment process, provided the applicant has met the bona fide requirements for the open position. Applicants need to make their requirements known when contacted.